If your inbox gives you anxiety, you're not alone. Between new leads, clients, vendors, and random questions, it’s easy to lose hours (and your sanity) just replying to emails.
But here’s the good news: not every response needs to be written from scratch. With a few smart automations and pre-written templates, you can reclaim your time and keep your communication on point.
Want to automate more of your workflow? Read our guide: Top Automation Tools for Real Estate Agents in 2025 - Ollin Reach
The “New Lead” Auto-Reply
When a potential client reaches out, speed matters. But that doesn’t mean you need to drop everything. A well-written auto-reply reassures the lead they’re in good hands and lets them know when to expect a follow-up.
Pro tip: Make it warm, not robotic. Add a line about what to expect next and link to your calendar if you use online scheduling.
The “I’ll Get Back to You Soon” Buffer
For non-urgent emails or when you're slammed with showings, an automated or canned “got it, thanks!” reply buys you time. It keeps you responsive without requiring an immediate deep-dive response.
Use this for team members, vendor updates, or general inquiries that can wait 24–48 hours.
The “Here’s That Resource” Template
How often do people ask you for the same info? (“Can you resend your buyer’s guide?” “What are your lender recommendations?”) Instead of digging through sent folders, set up templates or shortcuts with your most-shared links and files.
These can live in your CRM, Gmail templates, or even Notes app—just one click away.
Is your CRM too messy to use? Start here. Organize Your Real Estate CRM in Minutes: A Realtor’s Quick-Start Guide - Ollin Reach
A Smarter Inbox, Starting Now
Your inbox shouldn’t run your business. With a few intentional automations, you can stay professional, responsive, and sane. Start with these quick wins, and you’ll be shocked at how much time and mental bandwidth you free up.
Want Done-for-You Templates That Save Hours? Talk to Ollin Reach today.
